Reserving Spaces in the Library: Artwork and Exhibit Spaces

Overview 

Through works of art, photographs and exhibits, the Waidner-Spahr Library enhances the cultural and academic life of the community by promoting scholarship and creative endeavors on campus. Artwork, photos and exhibits displayed in public areas of the library should enrich the learning experience and reflect the Dickinson community and should always include respect for the dignity of others.  

Our library currently has a variety of artistic and cultural works on display. The artwork in the building has been acquired through temporary loans from campus departments, permanent loans from the Trout Gallery, permanent donations from the artist or purchases by the library.  The Library Spaces Committee has created a log of existing artwork in the library. The log identifies location of items, artist (if known), and perceived retention commitments.   

As part of ongoing assessment to refresh library spaces and maintain a contemporary aesthetic, the library manages the acquisition, relocation, and deaccession of all art pieces displayed in the library’s public spaces. Factors that contribute to the review of artwork to be added, relocated or deaccessioned include location, impact, changes in library spaces, and relevance to the Dickinson community.  

The committee has identified spaces throughout the building to display works of art. The spaces are classified into different display periods.

• Long term – permanent: works loaned by the Trout Gallery, purchased by the library or donated to the library by the artist for extended display –5 years or more.   
• Long term – rotating: works that remain on display in the library for at least 1 year. 
• Short term – rotating: works that remain on display for less than 1 year.   

Please review the "Exhibit Spaces" table found below.

The views expressed in the artwork displayed in the Waidner-Spahr Library are those of the artists and not necessarily those of the library or its staff. 

Process 

• Who can exhibit: Student, faculty or affiliated member of the Dickinson community - submit the Exhibit Proposal form at least 1 month prior to the requested exhibit date.

• Proposal will include a detailed description including size and number of pieces, desired display location, and length of time expected to be displayed (minimum one month display period).   

• The proposal, should reflect the following guidelines: 

• Exhibits should enrich the learning experience of the Dickinson community and should always include respect for the dignity of others. The library supports the American Library Association’s Intellectual Freedom Principles for Academic Libraries as it relates to library exhibits.  

• The exhibitor is responsible for providing an introduction statement to the exhibit or program and a digital image to be used on the library’s website and digital signs. The library reserves the right to proofread and approve submitted texts. 

• Selection process: Proposals are reviewed by the Library Spaces Committee based on adherence to exhibit guidelines.   

• Proposal accepted – Committee chair will work directly with the submitter to prepare for installation in designated space. Artist/sponsor is responsible for providing labels and context. 

• Proposal denied – Committee will write an explanation which would be reviewed by Library Dean then shared with submitting party.  

• Security and Liability: the library offers minimal security and does not insure artwork. 

• Promotion: The library will promote exhibits through digital signage and social media. Artists/sponsors are responsible for additional publicity.