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Waidner-Spahr Library

Waidner-Spahr News and Events: Event and Exhibit Guidelines

Events and Exhibits at the Waidner-Spahr Library

The library accommodates a variety of events, receptions, exhibits and displays during the year. Library hosted activities include faculty and student scholar talks, exhibits in multiple display cases located throughout the building, photo exhibits using display panels or easels, academic poster sessions, art exhibits, receptions and much, much more.

Through events and exhibits, the Waidner-Spahr Library enhances the cultural and academic life of the community by illuminating resources and research activity, and promoting scholarship and creative endeavors on campus. The Library Inclusivity Team is responsible for overseeing all events and exhibits held within the library building that promote scholarship, cultural diversity and community.


We invite Dickinson students, faculty, and staff to host or sponsor activities. To make a suggestion for an event or exhibit/display in the library, submit a proposal (form in the column to the right) at least one month prior to proposed activity date. The Library Inclusivity Team will review submitted proposals. If approved, a library events/exhibits liaison will email you to help you finalize your plan.

If you would like to propose an event or exhibit, please be aware of the following:

  • Events and exhibits should enrich the learning experience of the Dickinson community and should include the respect for the dignity of others at all times. The library supports the American Library Association’s Intellectual Freedom Principles for Academic Libraries as it relates to library exhibits.
  • The exhibitor is responsible for providing an introduction to the exhibit or program and a digital image to be used on the library’s website and digital signs. The library reserves the right to proofread and approve submitted texts.

The following spaces are potential options for exhibits or displays:

  • Circulation desk area; can accommodate 8 – 10 easels; images on easels – minimum width 20”; small to medium size sculpture; mobile display shelves
  • Reference area; can accommodate 4 – 6 easels; can accommodate library owned display panels; can accommodate two 3’ x 6’ display cases; images on easels – minimum width 20”; images on display panels maximum width 48"
  • Biblio area; can accommodate 4 easels; images on easels – minimum width 20”
  • Circulation/Writing Center hallway; photo hanging system; can accommodate framed images in a variety of sizes.
  • Friends’ area; four permanent display cases.
  • Upper level; one 2’ x 4’ display case.

The following spaces are potential options for events:

  • Stafford Reading Area; open area; has been used for music and dance events, book and poetry readings, panel discussions and small receptions
  • Rabinowitz Reading Area; open area; has been used for academic poster sessions, book and poetry readings, panel discussions and small receptions
  • East Asian Studies Room; closed room; has been used for study groups, meditation groups and small receptions

Proposal Form